If you are here, you quite surely belong to a broad group of fitness professionals. Is that right? Do you run a specialized gym, fitness center, boutique gym, or martial arts school and want to do it efficiently? It requires the right gym management software.
From organizing and controlling your members’ profiles to tracking progress, class schedules, and payment processing, having a fitness software (a reliable one, of course) can save you time, help manage money, and streamline operations.
The good news: there are free software options out there! And here’s a guide to choosing and testing the best one.
Key Takeaways
- Gym management software is a perfect solution for fitness places that are developing or just starting out and want to be as well organized as possible, saving time and effort.
- A free program can be used to test whether it's suitable for a given fitness business. There are several free versions on the market, so it's worth checking them out.
- Free gym software can mean free forever, free for 30 days for testing, or a free system but with technical fees.
Is there free gym membership software?
Yes, a free version of the fitness management system exists, and it’s not as limited in its features as you might expect from a free service. Depending on the company, the requirements for accessing free gym software include accepting that the version is only available for a trial period of, say, 30 days, or being a small gym (up to 10 clients) – in which case, you get the free version from WodGuru forever!
Tip 1: Understand What “Free Gym Software” Means
Before you start searching for free gym management software, you need to understand what “free” really means. Some gym communication tools are completely free, while others offer a freemium model, meaning you can use the software for free up to a certain number of members or features, or during an established period of time.
For example:
- Truly free under certain conditions: WodGuru offers a free trial period for paid plans or free forever for up to 10 members. Beyond that, you may need a paid plan.
- Free subscription + other payments: With a SimpleGym account, gyms pay $0 per month in fixed fees; instead, pay 1% plus base ACH & credit card rates on accepted payments.
- Free period: there are platforms that you can try out as a free trial for a trial period, usually 30 days, and then switch to the paid version, like Zenplanner.
Is Free Really Free? Be Careful!
Many SaaS programs for fitness centers or martial arts schools require a credit card to sign up and then charge for monthly billing, recurring payments, or premium features → This means that even though they offer a free version, they are somehow protecting themselves and making the customer dependent.
Key aspects to note when evaluating free software:
- Account limits (number of members, students, or clients)
- Available features (attendance tracking, gym CRM, online booking, generate reports)
- Whether payment processing (credit card, billing, fees) is included as a gym billing software module
- Website integration or marketing channels
Tip 2: Explore Free Options for Gym Management Software
1. WodGuru
- Free option: Yes – a free forever plan available for gyms with up to a certain number of gym members (10 members) at no monthly charge.
- Features on free tier: Includes class schedules, attendance tracking, member management, online booking and payment tools.
- Notes: Above the member limit, a paid plan is required, but still very reasonably priced.
2. PushPress
- Free option: Yes – PushPress Free is truly free with no monthly fixed fees as long as your gym is small or billing is below a certain volume.
- Features on free tier: Client management, billing & scheduling, attendance tracking, online booking, and a gym check-in system.
- Notes: Transaction processing fees apply when accepting payments. You can upgrade later for more advanced features and lower fees.
3. Clubworx
- Free option: Yes – a free forever plan available.
- Features on free tier: Up to 20 active members, online booking, attendance tracking, emails/SMS, self-check-in, and basic member management.
- Notes: This free tier is limited in member count and feature depth compared to paid tiers, but still includes core gym tools.
4. Arbox
- Free option: Yes – free plan for basic use.
- Features on free tier: Basic scheduling, client management, payments/invoicing, and limited bookings.
- Notes: The free tier has caps on sessions per week; more scheduling and automation are unlocked in paid plans.
5. Gymie
- Free option: Yes – open-source software (no subscription cost).
- Features: Member management, class tracking, billing, reporting, etc.
- Notes: Requires self-hosting and some setup effort. (Open-source nature means no subscription, but you manage hosting/support.)
6. FitSW
- Free option: Yes – free plan available.
- Features on free plan: Tools for personal trainers and clients to track progress, manage classes, and send email notifications.
- Notes: Free tier is more limited vs. paid versions.
7. TeamUp
- Free option: Yes – basic free version exists.
- Features on free tier: Class booking, attendance tracking, payments, and member data management.
- Notes: Paid plans unlock more advanced automation and reporting.
These tools allow managing classes, members, payments, and programs efficiently, with user-friendly interfaces and useful features.
Provider | Free Forever? | Notes |
WodGuru | ✔️ | Free features, with member limit (free forever for small gyms) |
PushPress | ✔️ | Free plan with transaction fees |
Clubworx | ✔️ | Caps on active members |
Arbox | ✔️ | Basic free tier with limited sessions |
Gymie | ✔️ | Open-source, self-hosted |
FitSW | ✔️ | Freemium personal training focus |
TeamUp | ✔️ | Basic free version available |
Tip 3. Test Free Trials (Not Permanent Free Tier)
Here’s a current list of gym management software providers that offer a free trial version, including the length of the trial and whether you can access most or all features during that period.
These trials are great for testing membership organization, class schedules, member payments, online booking, settings to generate reports, and more before committing to paid management software.
1. WodGuru
- Free trial: You can try WodGuru for free with no credit card required for an initial period (a free month).
- Features: You can explore features like online booking, class schedules, attendance tracking, payment processing, gym automation and more during setup and evaluation.
2. Gymdesk
- Free Trial: 30 days
- Features Included: Full access to all features during the trial (no credit card required), including member management, billing, attendance tracking, online booking, and reporting.
3. Fitness Manager
- Free Trial: 30 days
- Features Included: Fully functional desktop gym management software trial with membership tracking, class scheduling, sales and booking tools, and email communications; limited only by member count (trial may limit to up to 10 members).
4. Club360° Pro
- Free Trial: 30 days
- Features Included: Access to core gym operations features such as billing, calendar/dashboard, member data, and booking systems. Unlimited users and members during trial.
5. IsMyGym
- Free Trial: 30 days (no credit card required)
- Features Included: Full access to reservation management, payment processing, and access control tools geared toward gyms, personal trainers, and sport centers.
6. Booklux
- Free Trial: 30 days
- Features Included: Trial covers the booking system for classes and scheduling, online bookings, and membership session management.
Tip 4. Check Out Semi Free Versions
We’re a bit confused here, as these offers aren’t completely free, nor do they offer a particular trial period. But since we want to provide you with the most comprehensive list of options possible, these companies have to be on this list too. So, check them out for yourself if they seem interesting to you.
1. SimpleGym.io
- Free option: Yes – free as long as you accept standard processing fees instead of paying a monthly subscription.
- Features on free tier: Unlimited members, billing automation, attendance tracking, class check-ins, member management, payments, and reporting.
- Notes: There are no fixed monthly fees; you pay a percentage over base credit card/ACH fees on each transaction.
2. Glofox
- Free Trial: Demo available but no standard free trial with full access length published (typically demo/walkthrough).
- Features Included: Demo gives a feel for the platform’s capabilities – gym member and class management, payments, and marketing tools – but isn’t a full open trial period.
3. EasyWeek
- Free Trial/Free Test: Available upon request (trial period not always fixed, often by request/demo).
- Features: Online booking, membership management, and CRM tools, available during test phase.
Tip 5: Try WodGuru as a Free Forever Software
WodGuru stands out as a free gym management software if your gym members count is 10 or fewer.
This is a very interesting and advantageous offer, and we haven’t found another one like it on the market.
Manage your gym
like a pro
Get more online bookings and increase your gym profit
Key features of the free version:
- Member management and member data storage
- Online booking for classes
- Attendance tracking and check-in system
- Class schedules for multiple programs
- Email notifications to new members and clients
- Generate reports for sales, leads, and operations
- Website integration and marketing channels
Limitations: You’ll need to upgrade for recurring payments, monthly billing, or larger membership bases. However, the user-friendly interface and excellent toolset make WG a perfect choice for small gyms, martial arts studios, and personal trainers.
Tip 6: Choose WodGuru As the Best Free Option
WodGuru combines efficiency, reliability, and user-friendliness. Here’s why it’s highly recommended:
- Save time – Automates member management, attendance tracking, and billing.
- Manage money – Simplifies payments, fees, billing, and credit card processing.
- Useful features for members – Book classes, check in, and access account info online.
- Supports growth – Allows new members, multiple programs, and students to be easily added.
- Marketing-friendly – Integrates website, email notifications, and leads tracking.
- Reports & insights – Lets you generate reports on operations, sales, and attendance.
- Flexible & efficient – Ideal for trainers, clubs, fitness centers, and martial arts studios.
In short, WG is an excellent tool for small gyms wanting a free, reliable, and user-friendly gym management system. It allows trainers, staff, and members to interact seamlessly, helping your business run smoothly while saving money and improving customer experience.
Final Thoughts
When choosing free gym membership software for testing or forever, always consider:
- Number of members your system can handle
- Key features you need (attendance tracking, payments, class schedules)
- Integration with your website and marketing channels
- Ease of use and support
Built for fitness, perfected for management. WodGuru gives you complete control over every aspect of your gym, from door access to detailed reporting. See the power of smart software.
FAQ
Costs vary: basic plans might be partly free with limits, while full systems often charge monthly fees based on members and settings. Larger gyms usually pay more for advanced features of a gym management software and team accounts.
Yes, some systems are partly free or free forever up to a limit:
- WodGuru (free forever up to a small member limit)
- PushPress Free (no fixed monthly fee)
- Clubworx (free tier with limited members)
- SimpleGym.io (free forever with transaction fees)
- Booklux (free basic plan for booking & schedules)
- SuperSaaS (completely free tier with limits)
Yes, there are fitness apps that let users log workouts, book classes, and give feedback at no cost, though premium features or advanced tracking may be paid.
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WodGuru is more than software; it’s a growth partner. Reliable support, powerful features, and a commitment to saving you time. It’s time for a smarter system.
